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Organising a Meeting
Format of meetings As stated above, local organizers should not feel constrained by too inflexible a format for Association meetings. Most meetings are single-day events, and it is therefore useful to start the first session at a time in the morning that allows registrants to travel on the day of the meeting. It is suggested that meeting organizers provide information (via the Newsletter) on suitable adjacent accommodation, for meetings where this might be required by some attending (especially for meetings outside London). If the organizers wish to do so, they can pre-reserve a number of rooms for conference registrants, but the Association cannot accept any charges or responsibility for overnight accommodation except by prior and explicit agreement with the Committee. The Association has held or planned several "overnight" meetings. Overnight accommodation for registrants must be considered by the local organizers as an integral element of organizing such a meeting: adequate information or pre-reservations will be necessary, and discussed with the Committee. Apart from the conventional style of plenary lectures, meetings can usefully include posters, workshops, debates or any other format judged to be stimulating and productive for the purpose of the meeting. It is consistent with the aims of the Association to encourage younger researchers to present their work and their views of the field. Speakers should be asked to bear in mind one of the primary aims of the Association - that of encouraging dialogue between researchers working in different sub-fields of inflammation - and therefore include in their presentations an introductory section for non-specialists. Alternatively, this can be accomplished at longer length by the initial speaker of the day. |
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