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Organising a Meeting
Meetings expenses
Host department costs
The Association will meet the costs of booking lecture rooms, rooms
for on-site registration and tea and coffee breaks, rooms providing poster
space if necessary, and the provision of standard visual aid facilities.
Members of the speakers' laboratories who are not official ‘helpers’ are
expected to pay registration and other charges in the same way as any other
registrant.
Travel expenses
Please note the comments elsewhere on keeping speakers' costs to a
minimum. Speakers' and chairpersons’ expenses should normally be limited
to travel (2nd class rail fares, or realistic alternatives) and
overnight accommodation where travel on the day is unreasonable. Note
travel from overseas should always be via the most economical route.
The maximum that it is possible to pay speakers who travel from USA is
the equivalent of $1,000 dollars. The above should be made clear in the
first invitation letter to speakers. If a prominent and relevant speaker
from abroad is in the UK on company-associated business at the time for
which the meeting is being organized, it is hoped that the Association
can take advantage of paying only for local travel and accommodation costs.
The speakers and chairpersons are, of course, exempt from registration
and catering charges. The Association does not pay speakers or chairpersons
an honorarium.
A member of the BIRAs committee should be made aware of any problems
relating to speakers costs, as soon as they arise. | 